Job Description
Job Description
Accounts Payable Management:
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and delivery notes 3-way matching.
• Prepare payment schedules and ensure timely disbursement.
• Reconcile supplier statements and resolve discrepancies.
• Maintain updated vendor records and documentation.
Claims Processing & Control:
• Review and process staff expense claims and other claims.
• Verify supporting documentation and ensure compliance with company policy.
• Investigate discrepancies and escalate irregularities.
• Maintain accurate claims records for audit purposes.
Reconciliation & Reporting:
• Perform monthly vendor and claims reconciliations.
• Assist in month-end closing activities.
• Prepare accounts payable aging reports.
• Support internal and external audits.
Compliance & Internal Controls:
• Ensure adherence to financial policies and approval limits.
• Maintain proper documentation and audit trails.
• Support continuous improvement of AP and claims processes.
• Identify and mitigate financial risks in payment processing.
Qualifications & Requirements
• Bachelor’s Degree in Accounting, Finance, or related field with 2–4 years’ experience in Accounts Payable or similar role.
• Professional certification ACA, ACCA, ICAN or in view is an advantage.
• Strong knowledge of accounting principles and financial controls.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• High level of integrity and confidentiality.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and time management.
Accounts Payable Management:
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and delivery notes 3-way matching.
• Prepare payment schedules and ensure timely disbursement.
• Reconcile supplier statements and resolve discrepancies.
• Maintain updated vendor records and documentation.
Claims Processing & Control:
• Review and process staff expense claims and other claims.
• Verify supporting documentation and ensure compliance with company policy.
• Investigate discrepancies and escalate irregularities.
• Maintain accurate claims records for audit purposes.
Reconciliation & Reporting:
• Perform monthly vendor and claims reconciliations.
• Assist in month-end closing activities.
• Prepare accounts payable aging reports.
• Support internal and external audits.
Compliance & Internal Controls:
• Ensure adherence to financial policies and approval limits.
• Maintain proper documentation and audit trails.
• Support continuous improvement of AP and claims processes.
• Identify and mitigate financial risks in payment processing.
Qualifications & Requirements
• Bachelor’s Degree in Accounting, Finance, or related field with 2–4 years’ experience in Accounts Payable or similar role.
• Professional certification ACA, ACCA, ICAN or in view is an advantage.
• Strong knowledge of accounting principles and financial controls.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• High level of integrity and confidentiality.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and time management.
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