Job Description
This a Full Remote job, the offer is available from: Africa
Role Overview
We are a high-performing real estate team based in San Jose, California, serving a sophisticated residential market where precision, follow-through, and client experience matter. We are seeking an experienced Real Estate Virtual Assistant to act as the operational backbone of the business.
This role is responsible for end-to-end listing coordination, marketing execution, transaction
support, and administrative systems management, ensuring that listings launch on time,
transactions stay on track, and clients experience a seamless, professional process from start to
finish. The position requires strong project-management skills, attention to detail, and the ability
to proactively manage multiple workflows while coordinating with local on-the-ground support in the U.S.
This is not a task-only VA role. The ideal candidate thinks in systems, anticipates next steps,
and owns outcomes—not just to-do lists.
Core Responsibilities
1. Administrative & Business Operations
● Own inbox triage and calendar management
● Schedule all appointments, inspections, photography, and meetings
● Maintain CRM accuracy: data entry, tagging, segmentation, notes
● Build and manage checklists for listings, escrows, and repeat processes
● Track deadlines, contingencies, and escrow milestones
● Manage DocuSign, disclosures, and compliance files
● Perform transaction coordination for buyer and seller transactions
● Track expenses, invoices, and receipts
● Create and maintain SOPs and internal documentation
● Prepare weekly status reports and priority summaries for the agent
Outcome: The agent never wonders “What’s outstanding?”
2. Listing Management (Pre-Market → Live → Close)
● Coordinate all pre-listing activities remotely
● Order inspections, staging consults, photography, video, drone
● Gather and organize seller disclosures
● Enter and update MLS listings accurately
● Draft MLS descriptions and marketing copy for agent approval
● Build property websites and upload all media
● Proof all marketing materials before release
● Manage showing instructions and feedback
● Prepare neighborhood stats, disclosures packets, and pricing docs
● Track listing timelines and ensure deadlines are hit
Outcome: Listings launch clean, on time, and professionally—every time.
3. Marketing Execution & Brand Support
● Create, schedule and publish social media posts across all channels
● Write marketing captions and copy
● Create graphics and marketing assets using tools like AI, Canva, and Adobe
● Using Opusclip, edit videos and upload to all platforms like YouTube and other social channels
● Format and send email newsletters and market updates
● Coordinate print materials and farming mailers
● Maintain website updates and blog posts
● Manage Google Business profile updates
● Request, track, and post client reviews
● Track basic marketing performance metrics
Outcome: Consistent marketing presence without agent micromanagement.
4. Client, Lead & Sphere Support
● Handle inbound leads (Zillow, Realtor.com, website, referrals)
● Pre-qualify leads via email/text and schedule consults
● Prepare CMAs and buyer/seller packets for review
● Draft follow-up emails after client meetings
● Manage client touchpoints (birthdays, anniversaries, home value updates)
● Coordinate closing gifts (ordering, shipping, timing)
● Prepare buyer tour itineraries and moving checklists
● Track referrals and follow-up timelines
Outcome: Clients feel cared for. Leads don’t fall through cracks.
5. Open House & Field Coordination (Remote Side Only)
● Coordinate open house scheduling
● Prepare open house marketing materials
● Assign and schedule local runner or open house host
● Collect sign-in data and enter into CRM
● Execute follow-up campaigns after open houses
Outcome: Open houses generate value, not just foot traffic.
6. Strategic & Reporting Support
● Maintain pipeline dashboards and deal tracking
● Track KPIs and production metrics
● Monitor listing inventory and market activity
● Research competitors and comparable listings
● Assist with listing presentations and pricing strategy docs
● Research tools, vendors, and tech platforms
● Act as project manager across all active deals
Outcome: The agent has visibility and leverage—without doing the work.
The Real Estate Virtual Assistant will:
• Own listing coordination from pre-market through close
• Execute and manage listing and brand marketing assets
• Support transaction timelines, documentation, and compliance
• Maintain CRM accuracy and client follow-up workflows
• Coordinate schedules, vendors, and local field support remotely
• Provide reporting, pipeline visibility, and operational structure
Ideal Candidate Profile
• Fluent or near-fluent in English (Spanish bilingual a plus)
• College-educated or equivalent professional experience
• Experienced in real estate operations, transaction coordination, marketing support, or executive operations
• Comfortable working independently and managing multiple projects
• Proactive, detail-oriented, and systems-driven
• Highly organized, detail-oriented, proactive
• Comfortable managing multiple projects simultaneously
• Experienced with:○ CRMs
○ Google Workspace apps
○ Canva
○ DocuSign
○ AI Systems
○ Real estate workflows (strongly preferred)
• Works US business hours or overlapping core hours
• Communicates clearly and proactively
• Flags issues early (no hiding mistakes)
• Owns outcomes, not just tasks
• Comfortable enforcing deadlines with vendors and runners
What This Role Does NOT Do
• (Important for alignment)
• No in-person tasks
• No showing homes
• No open house hosting
• No driving, errands, or lockboxes
• No personal assistant work unrelated to the business
Success Metrics (How You’ll Know This Is Working)
• Listings launch without agent stress
• Agent calendar is clean and intentional
• No missed deadlines
• CRM stays accurate without reminders
• Agent spends more time on:○ Pricing
○ Clients
○ Relationships
○ Strategy
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
This offer from "Assist World" has been enriched by Jobgether.com and got a 77% flex score.
Role Overview
We are a high-performing real estate team based in San Jose, California, serving a sophisticated residential market where precision, follow-through, and client experience matter. We are seeking an experienced Real Estate Virtual Assistant to act as the operational backbone of the business.
This role is responsible for end-to-end listing coordination, marketing execution, transaction
support, and administrative systems management, ensuring that listings launch on time,
transactions stay on track, and clients experience a seamless, professional process from start to
finish. The position requires strong project-management skills, attention to detail, and the ability
to proactively manage multiple workflows while coordinating with local on-the-ground support in the U.S.
This is not a task-only VA role. The ideal candidate thinks in systems, anticipates next steps,
and owns outcomes—not just to-do lists.
Core Responsibilities
1. Administrative & Business Operations
● Own inbox triage and calendar management
● Schedule all appointments, inspections, photography, and meetings
● Maintain CRM accuracy: data entry, tagging, segmentation, notes
● Build and manage checklists for listings, escrows, and repeat processes
● Track deadlines, contingencies, and escrow milestones
● Manage DocuSign, disclosures, and compliance files
● Perform transaction coordination for buyer and seller transactions
● Track expenses, invoices, and receipts
● Create and maintain SOPs and internal documentation
● Prepare weekly status reports and priority summaries for the agent
Outcome: The agent never wonders “What’s outstanding?”
2. Listing Management (Pre-Market → Live → Close)
● Coordinate all pre-listing activities remotely
● Order inspections, staging consults, photography, video, drone
● Gather and organize seller disclosures
● Enter and update MLS listings accurately
● Draft MLS descriptions and marketing copy for agent approval
● Build property websites and upload all media
● Proof all marketing materials before release
● Manage showing instructions and feedback
● Prepare neighborhood stats, disclosures packets, and pricing docs
● Track listing timelines and ensure deadlines are hit
Outcome: Listings launch clean, on time, and professionally—every time.
3. Marketing Execution & Brand Support
● Create, schedule and publish social media posts across all channels
● Write marketing captions and copy
● Create graphics and marketing assets using tools like AI, Canva, and Adobe
● Using Opusclip, edit videos and upload to all platforms like YouTube and other social channels
● Format and send email newsletters and market updates
● Coordinate print materials and farming mailers
● Maintain website updates and blog posts
● Manage Google Business profile updates
● Request, track, and post client reviews
● Track basic marketing performance metrics
Outcome: Consistent marketing presence without agent micromanagement.
4. Client, Lead & Sphere Support
● Handle inbound leads (Zillow, Realtor.com, website, referrals)
● Pre-qualify leads via email/text and schedule consults
● Prepare CMAs and buyer/seller packets for review
● Draft follow-up emails after client meetings
● Manage client touchpoints (birthdays, anniversaries, home value updates)
● Coordinate closing gifts (ordering, shipping, timing)
● Prepare buyer tour itineraries and moving checklists
● Track referrals and follow-up timelines
Outcome: Clients feel cared for. Leads don’t fall through cracks.
5. Open House & Field Coordination (Remote Side Only)
● Coordinate open house scheduling
● Prepare open house marketing materials
● Assign and schedule local runner or open house host
● Collect sign-in data and enter into CRM
● Execute follow-up campaigns after open houses
Outcome: Open houses generate value, not just foot traffic.
6. Strategic & Reporting Support
● Maintain pipeline dashboards and deal tracking
● Track KPIs and production metrics
● Monitor listing inventory and market activity
● Research competitors and comparable listings
● Assist with listing presentations and pricing strategy docs
● Research tools, vendors, and tech platforms
● Act as project manager across all active deals
Outcome: The agent has visibility and leverage—without doing the work.
The Real Estate Virtual Assistant will:
• Own listing coordination from pre-market through close
• Execute and manage listing and brand marketing assets
• Support transaction timelines, documentation, and compliance
• Maintain CRM accuracy and client follow-up workflows
• Coordinate schedules, vendors, and local field support remotely
• Provide reporting, pipeline visibility, and operational structure
Ideal Candidate Profile
• Fluent or near-fluent in English (Spanish bilingual a plus)
• College-educated or equivalent professional experience
• Experienced in real estate operations, transaction coordination, marketing support, or executive operations
• Comfortable working independently and managing multiple projects
• Proactive, detail-oriented, and systems-driven
• Highly organized, detail-oriented, proactive
• Comfortable managing multiple projects simultaneously
• Experienced with:○ CRMs
○ Google Workspace apps
○ Canva
○ DocuSign
○ AI Systems
○ Real estate workflows (strongly preferred)
• Works US business hours or overlapping core hours
• Communicates clearly and proactively
• Flags issues early (no hiding mistakes)
• Owns outcomes, not just tasks
• Comfortable enforcing deadlines with vendors and runners
What This Role Does NOT Do
• (Important for alignment)
• No in-person tasks
• No showing homes
• No open house hosting
• No driving, errands, or lockboxes
• No personal assistant work unrelated to the business
Success Metrics (How You’ll Know This Is Working)
• Listings launch without agent stress
• Agent calendar is clean and intentional
• No missed deadlines
• CRM stays accurate without reminders
• Agent spends more time on:○ Pricing
○ Clients
○ Relationships
○ Strategy
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
This offer from "Assist World" has been enriched by Jobgether.com and got a 77% flex score.
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